A notice is a formal means of communication that provides information about an upcoming event, announcement, or important message. In schools and public places, notices help spread information quickly to a large number of people.
Let’s understand the key elements of a good notice:
FORMAT:
The notice should be written in a box and must contain these parts in sequence:
- Name of institution/organization (at the top)
- The word “NOTICE” (as heading)
- Date (of writing the notice)
- An eye-catching title/heading
- Body of the notice
- Writer’s name and designation (at the bottom)
Content Requirements:
The body of the notice should answer these essential questions:
– WHAT is the event/announcement?
– WHEN will it take place? (date and time)
– WHERE will it happen? (venue)
– WHO can participate/attend?
– HOW can people participate? (if applicable)
WORD LIMIT- 40-50 words
Here’s an example to make it clearer:
SUNRISE PUBLIC SCHOOL, DELHI
NOTICE
October 15, 2024
INTER-HOUSE QUIZ COMPETITION
An Inter-House Quiz Competition will be held for students of Classes 6-8. Interested students should register with their house captains.
Date: October 25, 2024
Time: 10:00 AM
Venue: School Auditorium
Topics: General Knowledge, Current Affairs, and Science
Last date for registration: October 20, 2024
Ravi Kumar
Cultural Secretary
Important writing tips to remember:
– Write in a formal tone
– Keep the language clear and precise
– Include all necessary details
– Avoid personal pronouns (I, we, you)
– Keep it brief (50-60 words for the body)
– Use simple present or future tense
– Make sure the information is complete and accurate
Common mistakes to avoid:
– Don’t forget to put the notice in a box
– Don’t write in informal language
– Don’t miss out on essential details like date, time, or venue
– Don’t make it too wordy
– Don’t forget to sign with your name and designation
